Commercial HVAC Maintenance Contracts — From $360/Year

Commercial HVAC failures cost real money — closed restaurants, frozen retail customers, deactivated medical offices, and disrupted tenants making noise with property management. A quarterly preventive maintenance contract catches 80% of would-be emergencies before they hit. Contracts start at $360/year for a single 3-5 ton RTU, with multi-property pricing available for portfolios. We provide documented PM service with written reports your landlord, property manager, or insurance carrier can review on demand. Available across Mabank, Cedar Creek Lake Area, and the full DFW metroplex.

Commercial PM Contract Pricing — Honest Ranges

Commercial PM pricing depends on the number and size of units, contract tier, and property complexity. Typical ranges:

• Basic PM (single 3-5 ton RTU): $360-$520/year — 2 visits/year (spring AC + fall heating), written reports, 10% repair discount
• Standard PM (single 3-5 ton RTU): $520-$780/year — 4 quarterly visits, filter replacements included, 15% repair discount, no overtime on emergencies
• Premium PM (single 3-5 ton RTU): $780-$1,200/year — 4 quarterly visits + monthly filter checks, priority scheduling, 20% repair discount, extended equipment warranty pass-through
• Two RTUs (5-ton each, standard tier): $640-$880/year total
• Multi-system properties (4+ units): $200-$280 per unit per year (bulk pricing)
• Multi-property portfolios (6+ properties): custom-quoted, typically $170-$240 per unit per year
• Restaurant PM (includes make-up air unit + walk-in HVAC coordination): +$180-$320/year over standard commercial
• Medical / dental office PM (compliance documentation add-on): +$120-$240/year over standard

Contracts are annual, no auto-renew. Bulk pricing on larger portfolios includes assigned account manager and single-invoice consolidated billing.

What's Included in a Commercial PM Contract

• Quarterly visits — spring, summer, fall, winter (configurable to your peak seasons)
• Rooftop coil cleaning — outdoor coils on every visit, indoor coils as needed
• Belt inspection and replacement on belt-drive blowers
• Refrigerant verification with proper subcool / superheat measurement
• Electrical tightening — all contactors, terminals, disconnects (loose connections are the #1 cause of contactor failure)
• Combustion analysis on gas heating sections (fall/winter visits) with calibrated flue gas analyzer — CO safety documentation
• Filter replacement — included with standard and premium contract tiers
• Condensate drain inspection and treatment — prevents mid-summer overflow damage
• Refrigerant leak scan with electronic leak detector on units with slow-loss history
• Written PM report after every visit — insurance and landlord ready format
• 15% discount on repairs (20% on premium tier) not covered under PM scope
• No overtime charges on emergency calls during contract term
• Priority scheduling during peak season heat waves and freeze events

The ROI Math — Why PM Contracts Pay Back

Real numbers from customer patterns over 3-5 year windows:

• Single major emergency avoided per year — a rooftop compressor failure preventable through PM runs $2,800-$6,400 vs $520 for standard PM contract = 5-12x ROI on the year that would have happened
• Extended equipment life — a well-maintained commercial RTU lasts 18-22 years vs 10-14 years without maintenance. On a $14,000 replacement, avoiding 8 years of premature aging = $8,000 in deferred capital cost
• Energy efficiency preservation — dirty coils reduce efficiency 20-30%. Quarterly cleanings preserve rated efficiency. On a $6,000/year utility bill, that's $1,200-$1,800/year in preserved savings
• Insurance premium impact — some commercial insurance carriers reduce premiums for documented HVAC maintenance programs, especially in restaurant and medical categories
• Reduced downtime cost — a restaurant closing for a day during a summer no-cool emergency loses $3,000-$8,000 in revenue plus reputation damage; a medical office cancels 20-30 patient appointments; retail loses foot traffic

Multi-Property Portfolio Programs

Property management companies and multi-location business owners benefit from consolidated PM programs:

• Assigned account manager — one point of contact for all your properties across our service area
• Consolidated billing — single monthly or quarterly invoice covering all properties
• Standardized documentation — same PM report format for every location, easy to audit and cross-compare
• Priority dispatch across portfolio — during peak events (heat waves, freezes) all portfolio properties get priority routing
• Coordinated tenant communication — we can notify tenants directly of scheduled PM visits when authorized by property management
• Capital planning support — annual review of aging equipment across portfolio with recommended replacement schedule and budget by year
• Custom SLAs — response time and repair authorization limits configured per property or tenant based on lease terms

Insurance and Compliance Documentation

Commercial PM contracts include documentation that commercial insurance carriers, property managers, and health departments increasingly require:

• PM visit reports with date, tech name, measurements, work performed, and any recommendations
• Combustion analysis reports on gas heating (fall/winter visits) — CO in flue gas, CO in supply air, combustion efficiency, temperature rise
• Refrigerant tracking logs for EPA Section 608 compliance (required for commercial refrigerant handling over 5 lbs)
• Photo documentation of before/after coil cleanings and any component condition concerns
• Warranty status tracking — we monitor when equipment warranties expire and note it in reports
• End-of-year annual summary report — comprehensive review of all PM visits, repairs, equipment condition ratings, and recommended capital investments for the coming year

Same-Day Commercial Preventive Maintenance Contracts — Mabank, Cedar Creek Lake & DFW

Searching "commercial preventive maintenance contracts near me"? We dispatch same-day for most commercial preventive maintenance contracts calls across our entire service area — Mabank, Gun Barrel City, Seven Points, Kemp, Tool, Athens, Kaufman, and the full Dallas–Fort Worth metroplex including Plano, Frisco, Allen, McKinney, Arlington, Mesquite, Garland, and Rockwall. A real human answers the line 24/7 — usually Eric, Brad, or a senior tech, never a call center. Whether you searched for "commercial preventive maintenance contracts", "commercial preventive maintenance contrair conditioningts", "HVAC contractor near me", or "best HVAC company [your city] TX", we cover it — veteran-owned, locally operated, never acquired by private equity.

Brand-Name HVAC Equipment We Service

We service every major HVAC brand on the market across our Mabank and DFW service area: Trane, Carrier, Lennox, Goodman, Rheem, Amana, York, Bryant, American Standard, Heil, Daikin, Mitsubishi. Whether your existing equipment is 5 years old or 20, whether it's a high-end inverter system or a builder-grade base model, we approach the work the same way — honest diagnostic, flat-rate written quote, repair or install done right the first time.

Don't see your equipment brand listed? Call anyway. The HVAC industry only has a handful of core compressor and heat-exchanger manufacturers behind the dozens of consumer-facing labels — if it's a residential or light-commercial system, we likely service it.

Frequently Asked Questions

Complete Your Home Comfort

Commercial customers often need residential HVAC work too — owner’s home, employee referrals. See our residential services: